We help HR teams and office managers get the internal side of an international hire ready before the first day starts: the workspace, the documents, the training, and the person who will show the new colleague around.
We are not a recruitment agency and we do not handle work permits or visas. Our work covers the company's internal readiness only.
When a company brings on a colleague from another country, most of the visible work happens before arrival: contracts, logistics, travel. What often gets less attention is what happens inside the building on day one. Does the safety briefing exist in a language the new hire actually reads fluently? Is there someone assigned to answer the small, unofficial questions that never make it into a handbook?
Our work sits in that gap. We look at the physical workspace, the written materials, the people delivering onboarding, and the informal support structure around a new international employee, and we help companies get each of those pieces ready in advance rather than improvising them in the first week.
Our scope stays on the company side: the office, the documents, the people already there.
Every engagement is scoped to what a company actually needs, but most requests fall into a handful of recurring areas. Scroll through to see how each one fits together.
We review desks, common areas, signage, and quiet spaces through the lens of a colleague who does not yet share the local cultural shorthand. Small adjustments, like bilingual wayfinding or clearly marked prayer or quiet rooms, tend to matter more than they first appear.
Existing onboarding decks are often written for Romanian speakers and assume context a newcomer does not have. We rebuild these materials in clear English, keeping structure but removing internal jargon that does not translate.
Internal policies and workplace safety documents carry legal weight. We translate them carefully, preserving the original meaning so nothing is lost or softened between the Romanian and English versions.
HR staff are usually the first point of contact for a new international hire. We run structured sessions on communication style, feedback norms, and common misunderstandings that arise between teams from different cultural backgrounds.
We help design and launch a buddy programme that pairs each new international employee with a local colleague, including the criteria for pairing, a simple check-in schedule, and guidance for the buddy on what the role does and does not involve.
We walk through the office and talk with HR to understand what already exists, what is missing, and where the new hire is expected to sit and work.
Onboarding decks, safety documents, and internal policies get rebuilt or translated into clear, accurate English, checked against the source documents.
HR teams go through cross-cultural communication training, and the buddy programme is defined, staffed, and scheduled ahead of the arrival date.
A few weeks after the new colleague starts, we check in on what worked and what needs revisiting, since real onboarding rarely finishes on day one.
A fire evacuation notice written only in Romanian, or a kitchen rota that assumes everyone understands local shorthand, can quietly signal to a new colleague that the office was not built with them in mind. These details are usually not intentional. They are simply what happens when materials accumulate over years without anyone reviewing them for a broader audience.
We go through this material line by line: emergency procedures, meeting room booking systems, canteen labels, internal newsletters. The goal is not to remove what makes a company distinctly Romanian, but to make sure a colleague reading it for the first time in English can follow it just as easily as someone who grew up with it.
Tell us where the company stands today and we can talk through what preparation might look like for your specific office and team.
